Internal Business Services
Beyond overseeing all TCSOS budgetary development and reporting, the department works closely with educational programs to maximize assets and support innovative ways to serve students. Internal Business reviews and pays all TCSOS expenditures including payroll, manages revenue, and completes all state and federal required reporting throughout the fiscal year. The department is responsible for the development of the annual budget for all programs operated by the Tuolumne County Superintendent of Schools office. The department is also responsible for revisions and required financial reports associated with the budget. Currently, the state required reports involving the overall budget consist of: original budget, 1st Interim Budget, 2nd Interim Budget, and the Unaudited Actual Report. A multitude of required program financial reports and state and federal financial reports are also completed at various points in the fiscal year. The department ensures budgetary control procedures are enforced during the year and a review of all transaction is done to insure that proper accounting for all activities takes place.
TCSOS is committed to transparency in information sharing with regards to California’s economy and the ways in which we have planned, and are planning, to manage the budget and fiduciary responsibilities. Our strong partnerships with our county-level programs and school districts allow us to be as effective as possible and provide collaborative efforts that maximizing county-wide resources. In addition,the budget reveals how TCSOS is a leader for innovative and progressive high-quality education and service to the districts, students and families of Tuolumne County.
The department is responsible for vendor payments for all purchase orders, contracts, and employee reimbursements for all programs operated by the Tuolumne County Superintendent of Schools office. The department is responsible for payments to independent contractors and the associated federal 1099 reporting, the postings of charges between internal support programs, accounts receivable billings to school districts and outside agencies.
The Business Services department works collaboratively with the instructional programs and support departments for the development of the annual operating budget. This annual cycle includes the Adopted Budget, First and Second Interim reports and the Unaudited Actuals Report. Within the overall budget are Federal, State and Local Grants that require separate budget and expenditure submissions to various agencies. As part of the budget monitoring process, the department reviews for compliance and state cost accounting purposes. The department also audits all expenditure documents including purchase orders, contracts and employee reimbursements. Budget monitoring is provided to ensure that all revenues are maximized and utilized for the intended purpose.